Know every ingredient, every batch, every delivery
Purchasing & Inventory Management
Ensure your bakery always has the ingredients it needs without overstocking or shortages.
Raw Materials: Track all your ingredients with detailed records of their sourcing, expiry, and usage.
Allergens: Complete allergen information for each raw material, ensuring full compliance with health and safety standards.
Nutritional Information: Keep track of nutritional details for each ingredient, allowing you to create accurate recipe specifications.
Purchase Orders: Create, manage, and track orders with ease. Automatically set suppliers, delivery dates, and quantities.
Goods In: When stock arrives, input it into the system, print barcodes, and track purchase details.
Inventory: Manage stock levels in real time, track usage, and set reorder alerts for each ingredient.
Good Received & Label Printing: Automatically generate labels for each raw material upon receipt, including important info like expiry dates and supplier details.
Recipes & Production Management
BakeFlow provides full visibility and control at every stage of production, ensuring consistency and quality.
Recipes: Build recipes using raw materials and their nutritional, allergen, and compliance details. Link them to finished products for accurate production.
Decanting: Use barcodes to track every ingredient during the decanting process, ensuring correct quantities and stock levels.
Mixing: Once decanted, the ingredients are automatically sent to the mixing station, where staff can follow instructions to create the perfect product.
Shaping: The dough or batter is shaped according to recipe guidelines. Baking times and temperatures are automatically tracked.
Baking: After shaping, recipes are sent to the baking station with detailed instructions, ensuring product consistency.
Finishing: The final product is prepared, and all finishing steps are logged for traceability.
Packing: Once baking and finishing are complete, products are packed with labels showing batch numbers, allergens, and nutritional information. All records are stored for compliance.
Production Planning & Task Allocation
Organize your bakery’s daily, weekly, and monthly activities, ensuring you meet customer demands without overburdening staff.
Daily Planning: Allocate daily tasks to staff based on orders and production requirements. Track progress in real time.
Weekly Planning: Plan for the week ahead, ensuring all necessary stock is on hand for production.
Monthly Planning: Look ahead at the monthly workload, optimize staff schedules, and track ingredient usage.
Task Allocation: Assign tasks to individuals across the bakery to keep everything running smoothly.
Full Nutritional & Allergen Compliance: From raw ingredients to finished goods, ensure that your bakery meets all necessary health standards.
Batch Recording at Every Stage: Every product is traceable—track its journey from raw material to finished product, ensuring complete transparency and compliance. Trace every product to the customer using batch codes.
“Cloud-powered traceability that keeps your team connected and compliant.”
Sales & Orders Management
Manage customer orders, standing orders, pricing, and invoicing with ease.
Sales Orders: Process orders in real-time, check available stock, and track customer needs.
Standing Orders: Set up weekly standing orders for repeat customers and ensure product availability.
Price List Tiers: Automatically apply pricing tiers based on customer type, volume, or order frequency.
CRM Integration: Manage customer relationships, track order history, and ensure personalized service.
Complaints Management: Link customer complaints directly with sales orders, allowing easy tracking of issues and resolutions.
Picking & Packing
Streamline the picking and packing process, reducing errors and saving time.
Full Traceability: Track the movement of products from picking to packing, ensuring all details are recorded.
Picking Lists to Packing Lists: Convert picking lists into packing lists for easy transition between stages.
Auto-Generated Customer Labels: Automatically generate customer labels with key details, including allergens and batch numbers, before shipping
Trace to Customer: Every product is traceable to the customer with batch codes, ensuring full transparency.
Dispatch & Delivery
Ensure timely and accurate deliveries while keeping customers informed at every step.
Customer Notifications: Automatically notify customers of order status, delivery windows, and any potential issues.
Route Planning: Optimize delivery routes for cost-efficiency and speed.
Delivery Notifications: Send live updates to customers about delivery status, and ensure they know when their order has arrived.
Automated Reports: Generate detailed daily, weekly, and monthly packing and delivery reports at the click of a button.
“BakeFlow gives you real-time control over production, packing, and compliance — accessible anytime, anywhere.”
FAQs
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BakeFlow is a complete traceability and production management software designed for bakeries. It tracks every stage of your process — from ingredient sourcing and production to packaging and distribution — ensuring full compliance and operational efficiency.
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BakeFlow logs every step of your bakery’s production chain. Each ingredient, batch, and finished product is recorded with timestamps, supplier details, and internal tracking codes. This means you can instantly trace a product back to its source — crucial for audits, recalls, or quality control.
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Full batch and ingredient tracking
Goods-in to goods-out monitoring
Automated compliance reporting (HACCP, SALSA, BRCGS)
Real-time production flow visualization
Sales, CRM, and distribution management
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BakeFlow automatically logs and tracks every production step, generating reports that meet BRCGS, SALSA, HACCP, and other food safety standards. This reduces paperwork and ensures audit readiness at all times.
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Yes. BakeFlow can be adapted to work with your current inventory, sales, and production tools. Our team will help with integration and data migration.
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Yes, BakeFlow is fully cloud-based. You can access your bakery’s data securely from anywhere — on desktop, tablet, or mobile.
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Pricing is tailored to your bakery’s size and needs. Contact us for a custom quote or book a demo to see how BakeFlow can work for your operations.
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Most bakeries can get started within a few weeks, depending on data. We provide training and support to ensure a smooth transition
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Absolutely. We offer dedicated onboarding, training, and ongoing support to help your team make the most of BakeFlow.
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Yes. We offer demos and trial options so you can experience BakeFlow before making a decision.
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Yes. BakeFlow allows you to flag and monitor allergens (e.g., gluten, nuts, milk, eggs etc.) at every production stage. This ensures accurate allergen labelling and helps avoid cross-contamination risks.
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Yes. BakeFlow supports nutritional data entry and linking to recipes or batches. This allows you to generate labels and provide customers with accurate nutritional profiles for every product.
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BakeFlow automatically records key data required for BRCGS, SALSA and HACCP audits — such as supplier approvals, temperature logs, batch tracking, and allergen management — so you’re always audit-ready.
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Yes. BakeFlow is cloud-based and can handle multi-location operations, allowing centralized traceability while managing site-specific production data.
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BakeFlow uses encrypted cloud storage and regular backups to keep your production and traceability data secure and accessible only to authorized users.